When it comes to a shredding solution for your company, it’s important to have choices. In addition to our professional on-site shredding service, Lincoln Archives also provides businesses with an off-site destruction solution. Clients in Western New York, from Buffalo to Rochester, choose Lincoln Archives for their shredding service.
You may be thinking, “Why would I need off-site shredding?” If so, you’re definitely not alone. Here are some comments we have heard from our customers:
- “I don’t want my documents to leave my premises for security reasons.”
- “I want on-site shredding services because I want to watch the shredding being done.”
- “I think it is safer to have the shredding done at my office, because I don’t know or trust where it goes if it leaves my premises.”
The off-site shredding process by Lincoln Archives eases these concerns by offering a cost-effective and secure method for disposing of your confidential business records.
Verifying the Shredding Process
Beyond the direct expense of any service, it’s important to account for additional costs. When witnessing an on-site shredding process, a paid employee has to walk away from their desk—often in inclement weather—to verify destruction. The time and lost productivity associated with this task quickly adds up. It’s important to remember that New York law does not require on-site shredding. Therefore, off-site shredding allows you to achieve the same goal in a fraction of the time and expense to your organization.
Lincoln Archives is a NAID AAA Certified, plant-based shredding services provider in Western New York, serving commercial clients from Buffalo to Rochester. We can help your business focus on revenue generation by leaving the document shredding to us.
Maintaining Confidentiality
Many business owners have a belief that if confidential documents leave the company premises, they will be compromised. However, many organizations experience data breaches internally each year.
The Enron scandal is a prime example. Enron’s attorneys were able to piece the paper together because the shredding was done in on-site shredding machines that used isolated containers. Since only documents from Enron were shredded, it was relatively easy to put together the puzzle pieces of those records. This scenario is impossible with Lincoln Archives’ “closed loop” off-site shredding process which combines thousands of pounds of shredded material from multiple clients before baling and recycling.
How Lincoln Archives’ Off-Site Shredding Service Works
With our off-site shredding service, your business documents are picked up, placed into a locked container, locked in our GPS-tracked truck, and transported to our secure facility where they are shredded, combined with shredded paper from other sources, and baled to ensure ultimate security. The bales are held in our secure warehouse until they are sent directly to the paper mill to be pulped and recycled into new paper products.
Most vendors that offer only on-site shredding do not mix and bale the shredded paper, but instead transport it in their truck directly to a recycling facility where employee background or drug testing may or may not be required. This puts your confidential business information at risk because something as small as a check can easily fall into a collection bin having never passed through the shredder teeth at all.
To avoid this problem, Lincoln Archives provides a combination of quality control processes for both our on-site and off-site shredding solutions. We have the ability to retrieve a document that escaped the shredder teeth and shred it immediately to ensure confidentiality.
Now that you’re better informed about the benefits of off-site shredding, you can make the wisest shredding choice for your business.
To find out more about our off-site and on-site shredding solutions for businesses, please call us at (716) 871-7040 or complete the form on this page. Our shredding experts are ready to help!
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